Hospice Cap Self-Reporting
On 8/6/2015, CMS issued the FY 2016 Hospice Wage Index and Payment Rate Update and Hospice Quality Reporting Requirements. The Final Rule finalized the proposals to align the cap accounting year for both the inpatient cap and the hospice aggregate cap with the FFY starting in FY 2017 and to align the timeframe for counting the number of beneficiaries with the FFY. This alignment eliminates timeframe complexities associated with counting payments and beneficiaries differently from the FFY and will help hospices avoid mistakes in calculating their aggregate cap determinations. Additionally, shifting the cap accounting year timeframes to coincide with the hospice rate update year (the FFY) better aligns with the intent of the new cap calculation methodology required by the IMPACT Act of 2014 (P.L. 113‒185).
Cap Year (10/1/XXXX–9/30/XXXX)
- HH+H MACs are to count both beneficiaries and payments for hospices using the streamlined or the patient-by-patient proportional methods from 10/1/XXXX to 9/30/XXXX.
- HH+H MACs are to calculate the percentage of all hospice days of care that were provided as inpatient days (GIP or respite care) from 10/1/XXXX to 9/30/XXXX.
Any hospice that does not report its self-determined cap by 2/28/XXXX (2/28/XXXX, (if 2/28/XXXX falls on a weekend it will be the first working day after 2/28/XXXX), will be subject to a 100% payment suspension.
Once hospice providers have self-reported, we will either complete a cursory review in 45 days or a final review within 60 days of receipt.
Completing the Pro-Forma
Before completing the CMS issued pro-forma, please review the “Instructions for completing the Pro-Forma for Provider Self-Determination of Aggregate Cap Limitation” tab of the pro-forma. Providers should download and use the CMS issued pro-forma calculation form. The pro-forma and instructions can be found on the HH+H page of our website. If you are having issues with accessing this link above, from our website, accept the attestation, select HH+H and your state, click on "Enter” and then, select Resources > Cost Reports > Hospice Cap Self-Reporting. The PS&R data used in filing the self-reported cap cannot be earlier than 01/01 of the applicable cap year. The statutory cap amount to be used for the 2021 self-reported hospice cap calculation is $30,683.93.
Submitting the Pro-Forma
Hospice providers should submit the pro-forma calculation along with supporting documentation and a copy of submitted check (if applicable) to NGS no later than 2/28/2022. Providers are able to submit their determinations via email. Please submit the self-reported hospice cap pro-forma calculation and support via email: email@example.com.
Repaying an Overpayment
If the self-reported cap calculation indicates an amount due to Medicare, please make a check payable to National Government Services and submit it in a separate envelope to one of the following locations:
J6 Wisconsin Providers (AK, AZ, CA, HI, ID, MI, MN, NJ, NY, OR, WA, WI, American Samoa, Guam, North Mariana Islands, Puerto Rico or Virgin Islands)
- National Government Services
P.O. Box 809199
Chicago, IL 60680-9199
- JK RHHI Providers (CT, MA, ME, NH, RI, VT)
National Government Services
P.O. Box 809366
Chicago, IL 60680-9366
- Physical Address for Courier Deliveries (All)
Attn: Lockbox (Use P.O. Box Number)
5635 South Archer Avenue
Chicago, IL 60638
Requesting an Extended Repayment Plan
If a provider is unable to repay the self-determined overpayment within 15 days, they can submit a request for an ERS by emailing them; J6 providers: J6A.ERS.firstname.lastname@example.org and for JK providers: email@example.com, ATTN: ERS Request:
- Written request for extended repayment, including ERS term requested;
- A signed proposed amortization schedule including interest at the rate indicated on the demand letter;
- A check copy of the first payment based on the signed proposed amortization schedule
Depending on the length of the requested repayment term additional documentation may be required. Additional information, including a checklist of documentation requirements for an ERS request, is available on our website. Please note interest starts after 30 days.